Feeling overwhelmed looking at your e-mail in-box, to-do lists, and projects in the pipeline? There are a number of articles, lists and blogs about how to me more productive at work from Forbes to Inc. Magazine. Common among them are:
- Learn to say “no”
- Every day ask “what’s a better way to do this”
- Quit multitasking
Prioritizing, Delegating and Saying “No”
Think about your role and core responsibilities when prioritizing projects and accepting “other duties as assigned”. Can you delegate something, and to whom can you delegate it? Who can you say “no” to and when? Do you know how to professionally and diplomatically say “no”? In the hospitality industry I was trained to never say “no” but to offer alternatives. If you are not the right person for the job, you can suggest someone who is. The same goes when your plate is full, and it would negatively impact the integrity of project to take it on as well as prevent you from accomplishing your core responsibilities.
One way to delegate and ensure the right person fits the job is to outsource the project to a specialist. The benefits of outsourcing include:
- Cutting costs
- Increased efficiencies
- Allows you to focus on your core areas of business
- Access to skilled resources
Have you been doing all the invoicing, but finding you are falling behind on getting them to customers? You can outsource to an accounting firm to help take that load and get invoices to your customers in a timely fashion. Are you the Office Manager but find yourself planning the Annual Meeting the same way year after year? You can hire an event company (like Agile Events – selfless plug) to breathe fresh life into your event while bringing savings to your budget. You reap the rewards at the project supervisor while being more productive, and the results are more professional. A win-win all around.
Take the time to make a plan for all you have on your plate and it will pay off in the end.